Proactor — Public launch and access¶

Development line: project:proactor · thread public-launch-and-access
Last event: 2025-07-09 · 2 dated since 2025-06-18 · Researched: 2026-09-04 · confidence: medium

What it is¶

Proactor is an alternative to Otter and Fireflies for meetings, calls, interviews, and classes.

• Live transcription during the call.
• Meeting Wiki for structured summaries.
• Action item extraction for follow-up tasks.
• In-call prompts to guide the conversation.
• Potor chat to query past meeting history.

Audio recordings, transcripts, and AI summaries sit on AWS servers in the United States. We can use it for meeting minutes and search across past discussions once participants agree to recording and access permissions.

Development line¶

• 2025-06-18 — Proactor publicly surfaced its website and waitlist. On 2025-06-18, Proactor launched its public website and a waitlist route, giving prospective users a way to register interest.
• 2025-07-09 — Proactor publicly surfaced an app onboarding route. On 2025-07-09, Proactor opened an app welcome route alongside a reference to the earlier project post, moving access from the waitlist into the application.

What changed¶

On 2025-06-10, the project post described Proactor as a proactive meeting assistant with transcription, action items, prompts, and Potor chat. On 2025-06-18, the waitlist served as the primary access route. On 2025-07-09, an entry point opened into the application; documentation from July 7–8 covers recording, Wiki summaries, analysis settings, and Potor chat. On 2026-09-04, the waitlist URL redirects to the application, and the website presents an active product rather than a waiting list.

How to use this¶

From 2025-07-09, test Proactor through its website, waitlist, and onboarding routes instead of treating it as an unreleased project.

1. Create an account with Google, Apple, or email, then sign in to the app. — https://help.proactor.ai/hc/article/creating-and-logging-into-you-proactor-account/
2. Open Settings → Meeting Settings before the call and pick the transcription language spoken by participants. — https://help.proactor.ai/hc/article/changing-meeting-settings/
3. Select Start Recording so the service generates the transcript, Wiki summary, and action items. — https://help.proactor.ai/hc/article/proactor-ai-features-overview/
4. After the meeting, open Potor from the recording, home page, sidebar, or History → Chat to ask questions across past meetings. — https://help.proactor.ai/hc/article/chat-with-potor/

Best practices¶

• Match the transcription language to the spoken language, as the documentation recommends for accuracy. — https://help.proactor.ai/hc/article/setting-language-for-meetings/
• Keep background noise down, prevent overlapping speech, and place the microphone close to the speaker for clean transcripts. — https://help.proactor.ai/hc/article/tips-for-high-quality-audio/
• Restrict sensitive recordings to Only me or share them with a password, because an open link gives access to anyone who holds it. — https://help.proactor.ai/hc/article/control-who-can-view-the-shared-conversationprivacy%EF%BC%89/

Superseded by this¶

• 2025-06-18 — the waitlist-only state is no longer current because the waitlist URL redirects straight to the app.

Still unknown¶

• Primary pages do not confirm the date when the app fully replaced the waitlist.
• Pricing tiers, recording limits, supported integrations, and the full language list lack public specifications.
• We could not open the source link to the original announcement, so its text and exact phrasing are excluded.

Sources¶

Agent brief¶

• Subject: project:proactor, thread public-launch-and-access, 2 dated events 2025-06-18 → 2025-07-09.
• Practical note: From 2025-07-09, validate Proactor through its website, waitlist, and onboarding routes rather than treating it as an announced project.
• Confidence: medium. The dated supersedes section marks what is obsolete.